Virtual Office Case Study: Carlos, His Translation Company and a Manhattan Virtual Office

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How can a Virtual Office help you?

Case Study: Carlos
Type of Business: Translator
Location: Formerly Manhattan, Currently Buenos Aires, Argentina
Services: New York Virtual Office Business Address Rental, Meeting Room Usage, Mail Handling, Mail Forwarding

After completing his degree in language studies, Carlos, a native of Argentina, worked as a translator in the marking department of a fortune 100 company in New York.

He freelanced during his free time, evenings and weekends for an international translating company, only taking assignments he knew he could finish quickly without interfering too much with his free time or his hectic daytime workload.

Seeing how easy it was to do a little work on the side, Carlos tinkered with the idea of starting his own translation service. He also missed his hometown and loved the idea of returning to Argentina to spend more time with his family and friends; he knew that starting his own business would be the only way to have freedom and financial independence. Carlos hated the idea of debt and didn’t want to make any large upfront investments in this new venture, he figured the best way would be to use money generated by his moonlighting efforts to grow his business. He started a small website, noting all of his credentials and within a few months he started to get small translation jobs: letters, documents, contracts etc.

Any new income was immediately returned and reinvested into his new business. His translation service was starting to slowly and little by little, generate some profits. Carlos would be the first person to tell you that it took time; time to get picked-up in search engines and time to grow his client base, but he was determined not to in-debt himself by taking any up-front high interest loans to grow his business. He would do it himself, no loans.

After about a year, he started to get jobs where his larger corporate clients wanted to pay him with checks; he normally accepted Paypal payments for jobs. The problem now was: Where should his big corporate clients mail these checks to? He couldn’t have them sent to his day job… and definitely not to his home address. Not aware that he had any options, Carlos would visit the client’s office and pickup his checks personally. He couldn’t keep running around the city for checks, this was taking way too much time, not to mention it being exhausting. Another bump in the road came when a client wanted Carlos to translate audio documents; the client wanted to mail him CD’s with audio files and not email them because the files were too large. Carlos realized he needed a professional business address for sure and fast.

After learning about virtual offices, he started searching and comparing services online; he chose New York’s premier service, VH International Business Solutions. Carlos opened his New York virtual office with VH International Business Solutions, including rental of a physical office space. He finally had a company to run his New York business presence while still working and maintaining his day job. He was able to receive all his documents and correspondence at his New York virtual office and then have everything forwarded directly to his home. Every piece of mail he was receiving was either a check or an income generating project, so as far as Carlos was concerned, every piece of mail was paying for itself!

His translation company was surely growing. He was finally starting to get overwhelmed and began outsourcing some of his projects to peers. Who can’t use a little extra income?

Then the unexpected happened, Carlos’ day job announced they were downsizing several departments, his was one of them. This wasn’t good news. Even though he had worked there for a few years, he was still one of the most recent team members; his department was barely holding their head above water. Carlos had an idea and approached his immediate supervisor who, in turn, took his idea to the higher-ups: If Carlos accepted a layoff, would they consider outsourcing work to his translation company? After all, outsourcing is much more cost effective than keeping a full-time staff member. It was a far out idea but, it worked! They accepted!

Carlos is now happily not only back in his beloved hometown in Argentina, but he also remotely works from there! The best thing is, his clients don’t know he’s there – they think he’s working out of New York, NY. Even though he’s over 5300 miles away he does, after all, have a New York City business presence. The peace of mind, freedom and convenience offered by a virtual office service from reputable company is not only essential for Carlos, but priceless.

Carlos does come to New York about four times a year to meet with clients and to conduct interviews with potential freelancer translators in his New York virtual office.

We are proud to still call Carlos one of our valued clients – and congratulate his success.

Previous Virtual Office Case Studies:

  • Case Study: Sela the Graphic Artist and a New York Virtual Office
  • Case Study: Doug the Day Trader and a NYC Virtual Office
  • Ken the CPA and a NYC Virtual Office
  • Leonard, Kiara, Their Medical Placement Agency and a NYC Virtual Office
  • Siobhanne, Her Talent Agency and a NYC Virtual Office
  • James, His Law Firm and a NYC Virtual Office
  • Donald, His Publishing Company and a NY Virtual Office
  • Kris, Erica, Their Artist Management Firm and a NY Virtual Office
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    How can a Manhattan Virtual Office help you?

    Website: Manhattan Virtual Office
    Tel: 1.212.627.8900
    Fax: 1.646.861.6610

    Since 1990.

    Manhattan Virtual
    Follow us on Twitter: @ManhattanOffice

    Manhattan Virtual Office $15/mo – Presidents’ Week 2012 Sale – Ends Tomorrow

    $15 per month for 12-months of prepaid, no setup fee, Manhattan Virtual Office Address Service.

    -Physical office address on Broadway
    -On site Meeting Room rental privileges

    For the monthly rate, you’ll receive a prime location corporate Manhattan office address in Midtown Manhattan. A real office suite, not a mailbox, not a fake suite number disguising a mailbox number. An actual office address that you can walk into, and if necessary, receive mail, and meet clients in – all in the trendy Flatiron District – on Broadway.

    Mail handling privileges, including mail forwarding/pickup, reception, phone, fax and meeting space are all available, if required.

    This special is only accessible through a special application form. Click here to access the secure application form.

    Further Information:
    Mail Handling Rates
    Meeting Room Rates
    Phone Service
    Fax Service
    Live Operator Answering Service

    Important notes: Offer valid for new approved clients only. Offer may not be combined with any other offer. Applicants must order online between February 17, 2012 and February 24, 2012. Applications must be completed by end of day Monday, February 27, 2012. After the 12-months are up, you can opt to renew or not renew. Address renewal rates revert to standard published rates. Current rates for renewal are from $25-$60 per month for the address rental You can select to have your mail forwarded daily, weekly or monthly. Service charge of $00.50¢ per piece plus postage. Mail pickup is available by appointment and is a flat $3 per pickup. Meeting space is available at $25 for the first hour and $15 each additional hour. An initial $25 deposit required for any account activity costs, for example, mail forwarding costs. Account setup takes just one-two business days from receipt of your completed application.

    Click here to chat with a Virtual Office Expert

    How can a Manhattan Virtual Office help you?

    Website: Manhattan Virtual Office
    Tel: 1.212.627.8900
    Fax: 1.646.861.6610

    Since 1990.

    Manhattan Virtual
    Follow us on Twitter: @ManhattanOffice

    Tap into the US Market with a Presigious New York Virtual Office

    Photo by Bleuchoi

    If your business is outside the US, consider tapping into the US market by setting up a virtual office in New York. Starting at around US$25 a month you could have a business presence in one of the most vibrant and active cities in the world – without leaving home.

    New York virtual office service from VH International Business Solutions can:

    • Incorporate your business in the State of New York;
    • Receive mail at your New York address and forward it promptly to your main address;
    • Arrange for local New York telephone and/or fax numbers for your business;
    • Provide office space and facilities if you visit New York;

    Not many businesses can afford to set up a permanent office in New York– but with a New York virtual office, even the smallest of businesses can gain access to the big US market. It’s a clever and incredibly economical way to enter an overseas marketplace.

    Our New York virtual offices are much more than a prime business address – we have serviced offices with a professional reception area & meeting facilities at a prestigious New York business address.

    When you choose a New York virtual office with us we become your office – and you can use our physical office address as your own on your business materials and website. Any walk in clients will be professionally greeted at reception and messages passed to you.

    The question is, can your business afford not to have a business presence in New York? Speak to us today and open your New York virtual office tomorrow!

    Click here to chat with a Virtual Office Expert

    How can a Manhattan Virtual Office help you?

    Website: Manhattan Virtual Office
    Tel: 1.212.627.8900
    Fax: 1.646.861.6610

    Since 1990.

    Manhattan Virtual
    Follow us on Twitter: @ManhattanOffice